What Is a Vehicle Bill of Sale? Purpose, Requirements, and Sample
A Vehicle Bill of Sale is a legal document that records the transfer of ownership of a motor vehicle from a seller to a buyer. It serves as written proof of the sale and outlines the basic details of the transaction.
This document is commonly required when registering a vehicle, transferring title, or resolving ownership disputes.
What Is a Vehicle Bill of Sale?
A Vehicle Bill of Sale confirms that a vehicle has been sold and purchased under agreed terms. It typically includes information about the buyer, seller, vehicle, sale price, and date of sale.
In many states, the bill of sale is used alongside the vehicle title during registration or transfer.
Who Needs a Vehicle Bill of Sale?
You may need a Vehicle Bill of Sale if you are:
- Selling a car, motorcycle, truck, or other motor vehicle
- Buying a used vehicle from a private seller
- Transferring ownership between individuals
- Registering a vehicle with the motor vehicle office
- Documenting a gift or low-cost vehicle transfer
When Is a Vehicle Bill of Sale Required?
A Vehicle Bill of Sale is commonly required:
- During vehicle title transfer
- When registering a vehicle
- For tax and fee calculation purposes
- As proof of purchase date and price
Requirements may vary depending on state or local laws.
What Information Is Included in a Vehicle Bill of Sale?
- Full name and address of the seller
- Full name and address of the buyer
- Vehicle make, model, and year
- Vehicle Identification Number (VIN)
- Odometer reading (if required)
- Sale price
- Date of sale
Is a Vehicle Bill of Sale Required to Be Notarized?
Not all states require notarization of a Vehicle Bill of Sale. However, some states do require notarization to validate the document.
To avoid issues, always check local motor vehicle requirements.
Sample Vehicle Bill of Sale (For Reference Only)
VEHICLE BILL OF SALE
This Bill of Sale is made on ______________________ between:
Seller Name: ________________________________
Seller Address: _____________________________
Buyer Name: ________________________________
Buyer Address: _____________________________
Vehicle Information:
Make: ____________________
Model: ___________________
Year: ____________________
VIN: _____________________
Odometer Reading: ___________________
Sale Price: $_______________________________
The seller certifies that the vehicle is sold as-is, without warranties unless otherwise stated.
Seller Signature: ____________________________
Date: ____________________
Buyer Signature: ____________________________
Date: ____________________
This sample is for reference only and is not an official government form.
Important Notes
- Always keep a copy for both buyer and seller.
- Ensure the VIN and vehicle details are accurate.
- Use clear handwriting or typed text.
- Some states require additional disclosures.
Quick Summary
- A Vehicle Bill of Sale documents ownership transfer
- It protects both buyer and seller
- Requirements vary by state
- It is often used with the vehicle title
Disclaimer: This article and sample form are provided for informational and reference purposes only and do not constitute legal advice.