Lease Administration Staff Job Description
A Lease Administration Staff is responsible for managing, organizing, and maintaining lease-related records and documentation to support leasing and property management operations. This role ensures that lease agreements are accurate, updated, and compliant with company policies and legal requirements.
Lease Administration Staff are commonly employed in shopping malls, commercial buildings, real estate firms, and property management companies. Their work plays a critical role in maintaining organized lease records and supporting smooth leasing transactions.
Key Duties and Responsibilities
The primary responsibilities of Lease Administration Staff focus on documentation control, monitoring lease terms, and coordination with internal teams. Typical duties include:
- Preparing, filing, and maintaining lease agreements and related documents
- Monitoring lease expiration dates, renewals, amendments, and extensions
- Updating lease databases and record management systems
- Coordinating with leasing, finance, and operations teams
- Ensuring compliance with lease terms, policies, and procedures
- Assisting in lease audits, reviews, and internal reporting
- Handling tenant documentation and administrative requirements
Skills and Qualifications
A Lease Administration Staff member must be detail-oriented, organized, and capable of handling confidential documents accurately. Strong administrative and coordination skills are essential for success in this role.
- Bachelor’s degree in Business Administration, Real Estate, or a related field (preferred)
- Strong attention to detail and documentation accuracy
- Knowledge of basic lease terms and property management processes
- Proficiency in office applications and record management systems
- Good communication and coordination skills
Work Environment
Lease Administration Staff typically work in office environments within property management or leasing offices. The role involves regular coordination with leasing officers, tenant relations staff, and finance departments.
Career Opportunities
With experience and strong performance, Lease Administration Staff may advance to positions such as Lease Administrator, Leasing Officer, Property Administrator, or Property Manager.
Conclusion
The Lease Administration Staff plays a vital role in ensuring accurate lease documentation and smooth leasing operations. Through proper record management and coordination, they help maintain compliance and support effective property management.
Author: filesishare