What is a Resignation Letter?
A resignation letter is a formal document that an employee submits to their employer to announce their decision to leave their current position. It serves both as a professional courtesy and an official record of the employee’s intent to resign.
Key Components of a Resignation Letter:
- Date – When the letter is written.
- Recipient – Typically your manager or HR.
- Statement of Resignation – A clear sentence stating you’re resigning from your position.
- Notice Period – When your resignation becomes effective (e.g., two weeks from the date).
- Reason for Leaving (Optional) – Can be general or omitted.
- Gratitude – A brief thank-you for the opportunity.
- Offer to Help with the Transition – Optional but appreciated.
- Closing and Signature
Sample 1 – Formal Resignation Letter
SAN ROQUE HUMAN RESOURCES CORPORATION
National Highway, Tanauan Batangas
Date: February 16, 2025
Subject: Resignation
Greetings in the mighty name of our Jesus Christ,
With humility, I would like to tender my voluntary resignation, effectively February 16, 2013, for I have been presented with an opportunity that enables me to work in the area of my stated reference.
I would also like to take this opportunity to thank you, Sir, and the officers and staff of “San Roque Human Resources Corporation” for the experience and for giving me a chance to be part of our prestigious company. It’s been an honor and a great privilege working with you and for all the support extended to me and my family, both morally and financially. I’m hoping for your kind consideration in this matter.
Thank you very much, more power, and God bless.
Respectfully yours,
RAFAEL S. ESTEBAN
Sample 2 – Simple Resignation Letter
(Date)
__________________________
__________________________
__________________________
__________________________
To Whom It May Concern:
Please accept this letter as my formal notice of resignation that I am leaving my position as Service Crew. I’ve come to my decision to quit my present job because I have an opportunity to go abroad.
I have enjoyed working with everyone and have gained respect for the company. Thank you for the opportunities you have provided me.
Sincerely,
RAFAEL S. ESTEBAN
Sample 3 – Assistant Cook Resignation
__________________________
__________________________
__________________________
__________________________
Sir / Madam:
Please accept this letter as my formal notice of resignation that I am leaving my position as Assistant Cook effective February 7, 2012. I’ve come to my decision to quit my present job due to an opportunity to go abroad.
I have enjoyed working with everyone and have gained respect especially from you. Thank you for the opportunities you have provided me since the time you interviewed me to join the organization. It is also a great pleasure to be involved in facing challenges and building teamwork within our organization.
I am kindly requesting management to accept my resignation and do the needful. If I can be of any assistance during this transition, please let me know.
Sincerely,
RAFAEL S. ESTEBAN
Sample 4 – Teacher Resignation Letter
25 March 2025
__________________________
Schools Division Superintendent
Division of Batangas
District of Alitagtag
Madam:
It is with deep regret that I am tendering my irrevocable resignation as T-III of Alitagtag Elementary School, Alitagtag District, effective April 30, 2011, because I have been fortunate to be accepted in the same position in Canada.
It has been a pleasure to serve my community during the past 14 years, and I have profited from the system with the wealth of knowledge it gave me, but I have to think of my family’s future.
Thank you for all the opportunities you gave me.
Very truly yours,
RAFAEL S. ESTEBAN
Teacher III
Employee No. 081****
Sample 5 – Corporate Resignation Letter
Date: November 12, 2025
TOTAL MARKETING, INC.
521 Boni Serrano Ave., Quezon City
MR. ANGELO EUGENIO
President
Dear Mr. Eugenio,
I hereby tender my resignation from the company effective November 30, 2010.
I would like to thank you for the experience of having worked for Total Marketing, Inc., a truly outstanding company. I have always considered it an honor and privilege to be part of this company.
Sincerely,
REYNALDO V. PESIGAN JR.
Project Manager
Sample 6 – Professional Resignation Letter
Date: January 20, 2025
Ms. Anne Curtis
Branch Head
Motortrade Nationwide Corporation
Dear Ms. Curtis,
This letter is to notify you that I am resigning from Motortrade Nationwide Corporation as a secretary. February 28 will be my last day of employment.
I appreciate the professional development and growth from Motortrade Nationwide Corporation, in particular, from you. Your mentoring support has encouraged me, and I hope that we will continue our relationship as I move forward in my career. This wasn’t an easy decision because I am grateful for the rewarding employment I’ve had with Motortrade Nationwide Corporation. Thank you for the support and opportunities that you have provided me during the last 4 months. I have enjoyed my tenure with the company.
Please contact me if I can make the transition process proceed more smoothly.
Yours respectfully,
VHONG NAVARRO