Affidavit of Non-Appearance: Meaning, Purpose, and Sample Form
An Affidavit of Non-Appearance is a sworn written statement explaining why a person failed to appear for a scheduled appointment, hearing, meeting, interview, oath-taking, or any official engagement. This affidavit is commonly required by courts, government agencies, schools, employers, and private institutions to document and justify a person’s absence.
It serves as a formal explanation and becomes part of the official record. Since this affidavit is executed under oath, all statements must be truthful to avoid penalties or legal consequences.
When Is an Affidavit of Non-Appearance Needed?
This affidavit may be required when a person fails to attend:
- Court hearings or legal proceedings.
- Government appointments (e.g., passport, visa, NBI, DFA, licensing).
- School activities, examinations, or enrollment schedules.
- Interviews or employment-related appointments.
- Mandatory orientations or seminars.
- Company or organizational meetings.
Supporting evidence may be required such as medical certificates, travel documents, screenshots, or letters explaining the absence.
What Should Be Included in an Affidavit of Non-Appearance?
A complete Affidavit of Non-Appearance should include:
- Full personal details of the affiant.
- Date, time, and place of the missed appointment or event.
- Reason for the non-appearance.
- Explanation supported by facts and circumstances.
- Statement acknowledging responsibility or requesting reconsideration.
- Purpose of issuing the affidavit.
- Affiant’s signature and notarization section.
The explanation must be specific, truthful, and respectful.
Sample Affidavit of Non-Appearance (Editable Template)
Below is an editable and professional affidavit template. Replace the bracketed information as needed.
REPUBLIC OF THE PHILIPPINES
[CITY / MUNICIPALITY]
[PROVINCE]
AFFIDAVIT OF NON-APPEARANCE
I, [FULL NAME OF AFFIANT], of legal age, [citizenship], [civil status], and residing at [complete address], after being duly sworn in accordance with law, hereby depose and state:
1. That I was scheduled to appear for [name of event/appointment/hearing] on [date] at [place].
2. That I failed to appear due to [reason: illness, family emergency, conflict in schedule, unforeseen event, transportation issue, misunderstanding].
3. That the circumstances leading to my absence are as follows: [provide clear and factual explanation].
4. That I respectfully request reconsideration, rescheduling, or acceptance of this explanation as required by [agency/company/school/court].
5. That I am executing this Affidavit of Non-Appearance for documentation purposes and to comply with the requirements of [concerned office] and for any legal purpose it may serve.
IN WITNESS WHEREOF, I have hereunto affixed my signature this [day] day of [month, year] at [place of execution].
_________________________________
[FULL NAME OF AFFIANT]
Affiant
SUBSCRIBED AND SWORN to before me this [day] day of [month, year] at [place], affiant presenting his/her valid government-issued identification:
ID Type and No.: [ID type and number]
Date & Place of Issuance: [details]
_________________________________
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of _____.
Disclaimer: This template is for general guidance only. Requirements may vary by court, government office, or institution. Consult a lawyer for specific legal advice.