Affidavit of Ownership: Meaning, Purpose, and Sample Form
An Affidavit of Ownership is a sworn legal document used to declare and affirm that a person is the rightful owner of a property, asset, object, or item. This affidavit is commonly used when formal ownership documents are unavailable, lost, under verification, or when additional proof is required by an institution or authority.
It is often required by government agencies, banks, transport offices, courts, schools, and private organizations to validate ownership claims over items such as vehicles, gadgets, pets, land, equipment, or personal belongings. Since it is executed under oath, false statements may result in legal consequences.
When Is an Affidavit of Ownership Needed?
This affidavit may be required when:
- Original proof of ownership is lost or damaged.
- Ownership transfer is pending or incomplete.
- A court, school, or government office requires ownership verification.
- A company or seller needs confirmation of ownership for transactions.
- Documents such as OR/CR, receipts, or certificates are unavailable.
- You need to authenticate ownership for insurance, recovery, or claims.
Supporting documents such as receipts, identification cards, purchase records, or witness statements may also be requested.
What Should Be Included in an Affidavit of Ownership?
A well-written Affidavit of Ownership should contain:
- Affiant’s full name, age, address, and personal details.
- Detailed description of the property or item owned.
- How and when the property was acquired.
- Statement declaring full and lawful ownership.
- Purpose of the affidavit (e.g., replacement documents, verification, claim).
- Affiant’s signature and notarization section.
Depending on the institution, proof such as photos, serial numbers, or receipts may also be required.
Sample Affidavit of Ownership (Editable Template)
Below is a clean and professional template you can edit and print. Replace all bracketed fields with accurate information.
REPUBLIC OF THE PHILIPPINES
[CITY / MUNICIPALITY]
[PROVINCE]
AFFIDAVIT OF OWNERSHIP
I, [FULL NAME OF AFFIANT], of legal age, [citizenship], [civil status], and residing at [complete address], after having been duly sworn in accordance with law, hereby depose and state:
1. That I am the lawful and rightful owner of the following property/item:
• Type of Property/Item: [e.g., motorcycle, mobile phone, business, equipment]
• Brand/Model/Description: [details]
• Serial Number / Identification Number: [details]
• Color or Distinguishing Features: [details]
2. That I acquired the said property/item on [date] through [purchase/gift/inheritance/other means], from [name of seller/donor/person].
3. That I am executing this Affidavit to attest to my ownership for the purpose of [replacement documents/verification/insurance/claim/other purpose].
4. That I am making this statement voluntarily and without any misrepresentation.
IN WITNESS WHEREOF, I have hereunto set my hand this [day] day of [month, year] at [place of execution].
_________________________________
[FULL NAME OF AFFIANT]
Affiant
SUBSCRIBED AND SWORN to before me this [day] day of [month, year] at [place], affiant exhibiting to me his/her valid government-issued ID:
ID Type and No.: [ID type and number]
Date & Place of Issuance: [details]
_________________________________
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of _____.
Disclaimer: This Affidavit of Ownership template is for general guidance only. Requirements may vary depending on your agency, institution, or locality. Consult a lawyer for specific legal advice.