Document Controller Job Description
A Document Controller is responsible for managing, organizing, and maintaining company documents to ensure easy access, security, and compliance. This role is critical in maintaining accurate records and supporting operational efficiency.
Role Overview
The Document Controller oversees the creation, storage, retrieval, and archiving of documents. They ensure proper version control, confidentiality, and compliance with company policies and regulatory requirements.
Key Duties & Responsibilities
- Maintain and organize company documents, files, and records.
- Implement and manage document control systems and procedures.
- Ensure proper version control and accurate record keeping.
- Coordinate document flow between departments and teams.
- Review documents for completeness, accuracy, and compliance.
- Archive and retrieve documents as needed.
- Ensure confidentiality and security of sensitive information.
Skills & Qualifications
- Strong organizational and administrative skills.
- Attention to detail and accuracy in documentation.
- Proficiency in document management software and MS Office.
- Good communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize efficiently.
- Knowledge of regulatory compliance and record management standards is a plus.
- Experience in administrative or document control roles preferred.
Tools & Equipment Used
- Document management systems (DMS)
- Computer or workstation for data entry and file management
- Printers, scanners, and photocopiers
- Filing cabinets and storage systems
- Checklists and templates for record keeping
Resume-Ready Examples
Simple Description (One-Line)
Document Controller experienced in managing and maintaining accurate company records, ensuring compliance, and supporting operational efficiency.
Paragraph Style (2–3 Sentences)
Detail-oriented Document Controller skilled in organizing, maintaining, and controlling company documents. Experienced in implementing document control systems, ensuring version accuracy, and supporting cross-department communication. Maintains confidentiality and compliance with company policies and regulatory standards.