Affidavit of Undertaking: Meaning, Purpose, and Sample Form
An Affidavit of Undertaking is a sworn declaration in which a person commits to fulfilling a specific obligation, requirement, or responsibility. This legal document is often required by schools, government agencies, employers, banks, and private institutions when an individual needs to guarantee compliance with rules, deadlines, or conditions.
The affidavit assures the receiving office that the affiant understands the responsibility and agrees to comply with the stated terms. Because it is executed under oath, failure to fulfill the undertaking may result in penalties, sanctions, or legal consequences depending on the nature of the commitment.
When Is an Affidavit of Undertaking Required?
This affidavit is commonly used in situations such as:
- Submitting missing documents at a later date.
- Complying with school or university requirements.
- Ensuring adherence to company policies.
- Guaranteeing to pay fees or settle obligations.
- Agreeing to follow rules for travel, employment, or licensing.
- Correcting personal or administrative information.
- Avoiding penalties by promising future compliance.
Agencies may also require supporting documents, such as IDs, request letters, or justification forms.
What Should Be Included in an Affidavit of Undertaking?
A complete and valid Affidavit of Undertaking must include:
- Affiant’s personal details (name, age, citizenship, address).
- Clear statement of the obligation or responsibility.
- Specific terms and deadline of compliance.
- Reason for the undertaking.
- Acknowledgment of consequences for non-compliance.
- Purpose of issuing the affidavit.
- Affiant’s signature and notarization section.
The affidavit must be factual, precise, and aligned with the institution’s requirements.
Sample Affidavit of Undertaking (Editable Template)
Below is a professional and editable template. Replace all bracketed fields before printing and notarizing.
REPUBLIC OF THE PHILIPPINES
[CITY / MUNICIPALITY]
[PROVINCE]
AFFIDAVIT OF UNDERTAKING
I, [FULL NAME OF AFFIANT], of legal age, [citizenship], [civil status], and residing at [complete address], after being duly sworn in accordance with law, hereby depose and state:
1. That I am executing this Affidavit to undertake and commit to [state the specific responsibility or required action].
2. That the reason for this undertaking is [explain the reason or circumstances].
3. That I fully understand that I am required to comply with the said obligation on or before [deadline or time frame].
4. That I acknowledge and accept that failure to comply may result in [possible consequences: penalties, cancellation, delay, denial, disciplinary action], depending on the policies of the concerned institution.
5. That I am executing this Affidavit of Undertaking to comply with the requirements of [school/company/government agency/court/other entity] and for any other legal purpose it may serve.
IN WITNESS WHEREOF, I have hereunto set my hand this [day] day of [month, year] at [place of execution].
_________________________________
[FULL NAME OF AFFIANT]
Affiant
SUBSCRIBED AND SWORN to before me this [day] day of [month, year] at [place], the affiant exhibiting his/her valid government-issued ID:
ID Type and No.: [ID type and number]
Date & Place of Issuance: [details]
_________________________________
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of _____.
Disclaimer: This template is for general guidance only. Requirements may vary depending on your school, company, or government agency. For legal concerns, consult a licensed attorney.