Document Controller Job Description
A Document Controller is responsible for managing, organizing, distributing, and maintaining accurate records of company documents and files. This role ensures that all documents are properly stored, updated, and accessible while complying with company policies, project requirements, and regulatory standards. Document controllers are essential in industries such as construction, engineering, manufacturing, and corporate offices.
Document controllers work closely with project teams, engineers, managers, and administrative staff to ensure document accuracy, version control, and confidentiality. Attention to detail and strong organizational skills are critical for this position.
Key Responsibilities
- Maintain and control all incoming and outgoing documents.
- Ensure proper filing, labeling, and indexing of physical and electronic documents.
- Implement document version control and ensure updated copies are circulated.
- Coordinate document review, approval, and distribution processes.
- Monitor document revisions and maintain accurate records.
- Ensure compliance with company standards, quality systems, and regulatory requirements.
- Prepare reports on document status, tracking logs, and document registers.
- Assist project teams in retrieving documents and records when needed.
- Safeguard confidential and sensitive information.
Required Skills & Qualifications
- Strong organizational and document management skills.
- Attention to detail and accuracy.
- Proficient in MS Office applications and document management systems.
- Ability to manage multiple documents and deadlines.
- Good communication and coordination skills.
- Knowledge of document control procedures and standards is an advantage.
- Ability to handle confidential information with integrity.
Educational Requirements
- College graduate or college level in Business Administration, Information Management, or related fields.
- Experience as a document controller or records staff is an advantage.
- Fresh graduates with strong organizational skills are welcome to apply.
Sample Job Posting
We are looking for a detail-oriented Document Controller to manage and maintain company and project documents. The ideal candidate will ensure proper document control, version tracking, and compliance with documentation standards.
- Location: [Company / Project Location]
- Employment Type: Full-time
- Schedule: Monday to Friday
- Salary: [Insert Salary Range]
Interested applicants may submit their resume to [Email Address] or apply in person at [Company Address].