CS Form No. 7 – Clearance Form
The CS Form No. 7, also known as the Clearance Form, is an official document prescribed by the Civil Service Commission (CSC). This form is used to certify that a government employee has no outstanding accountabilities, obligations, or pending administrative responsibilities prior to separation, transfer, or retirement from service.
It ensures that all duties, properties, and financial responsibilities have been properly cleared before the employee’s departure or movement to another position within or outside the agency.
Purpose of the Clearance Form
- Certifies that an employee has no pending accountabilities
- Ensures proper turnover of government property and records
- Supports personnel separation, transfer, or retirement processes
- Protects the agency from unresolved obligations
- Ensures compliance with CSC and government audit rules
Who Should Use This Form
The CS Form No. 7 is used by government employees undergoing separation, transfer, or retirement, as well as by Human Resource Management Offices (HRMO), accounting, property, and administrative units responsible for clearing accountabilities.
This form is commonly prepared in XLS (Microsoft Excel) format for easier encoding, tracking, and consolidation of clearance approvals from different offices.
Download Official Form
You may download the official CS Form No. 7 (Clearance Form) in XLS format using the link below.
Note: Ensure that all concerned offices have signed or approved the clearance before final submission. Incomplete clearance forms may delay the processing of separation benefits or personnel actions.
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